2 Dec

executive assistant skills and expertise

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Toss out a “win” or “lose” mentality. Consider the leverage on both sides. After your conversation, write down the two or three biggest takeaways from your conversation. Biggest challenges? Great information and we’ll worth my time to learn and refresh on EA Skills. Privacy Policy Here are some adapted takeaways: What about you? Excited to hear that the list was helpful! When you work in a fast-paced environment, your to-do list can become neverending, and it can be hard to nail down the Executive Assistant skills and expertise that are required. Typing, filing, and other clerical skills are important, but the best executive assistants often have strong personalities that are exhibited through several beneficial soft skills: Communication skills: Executive assistants often serve as a gatekeeper, deciding which messages and which visitors or callers need … I’ll add my two-cents Be humble and remember that everyone is integral to your company, from the janitor to the CEO. Thank you for sharing and reminding us of how important our job is and what a big role we play for our executives. Truly great EAs play chess, not checkers. We were a great team. If you’re browsing an online board or attending an event and hear of another EA in need, offer your services immediately. Q: What are the most important skills to learn as an executive assistant? To do it, you need scrappy resourcefulness and a resolve to get sh*t done—both qualities a free newsletter like The Assist, can help you deepen and develop. We also offer advice and tips on the skills necessary for Assistants to work on strategic, advanced project-based work where they can add a tremendous amount of value. Externally, the same applies. Recruiting & HR expert and Principal, Contemporary Staffing Solutions . I could not really put into context all that I did – it was a lot (internal communications, project management, event planning, stakeholder liaison, support for board of directors, etc.) Another recommendation is to communicate priorities when you are working for more than one Executive. SnackNation is a healthy office snack delivery service that makes healthy snacking fun, life more productive, and workplaces awesome. Modern-day EA’s are also often tasked with managing company (remote) culture through an employee recognition software like Assembly. Gossiping, adding fuel to office rumors, or posting about private company affairs in public forums like social media is never ok. Of course, mistakes happen. Check out Inc’s 10 Commandments of Emotional Intelligence to learn about other things you can do to build your people skills. Excellent article! Coming late into the game. Please enable Strictly Necessary Cookies first so that we can save your preferences! We provide a monthly, curated selection of healthy snacks from the hottest, most innovative natural food brands in the industry, giving our members a hassle-free experience and delivering joy to their offices. Today’s executives lean on their assistants not just for admin help, but for strategic counsel, technical expertise, and critical analysis. Save my name, email, and website in this browser for the next time I comment. LinkedIn also has skills assessments you can take to measure your abilities. Tania The technical skills requires for executive assistant positions focus on the use of computer software. But it’s not all on you. Over the years, I’ve learnt some valuable lessons about what it takes to be an exceptional executive assistant. But more than likely, these people cultivated their impressive negotiating skills. Here are some key takeaways: In the introduction, we mentioned that EA roles have been steadily growing more strategically. A demanding role like this requires expert-level skills. Writing for the Muse, Decision Coach Nell McShane Wulfhart outlines 4 steps that help anyone make faster, smarter decisions. 100 Fun Office Games & Activities for Employees Strictly Necessary Cookie should be enabled at all times so that we can save your preferences for cookie settings. Experience . Learn how to be a successful Executive Assistant and work as an effective Executive Assistant to the CEO, i.fb-icon-element.fontawesome-icon.fb-icon-element-1{ color: #76d2c5;}i.fb-icon-element.fontawesome-icon.fb-icon-element-1:hover { color: #76d2c5;}Featured Course. The ability to roll with the punches, reset after a bad day, and keep things in perspective are all essential to becoming a killer EA. Thanks for sharing this with us. Executive Assistant positions in the Commonwealth are assigned to the following Roles in the General Administration Career Group: ... skills, abilities, and interests. Good read and resources that I will be going back to again and again. This is one of the most important skills sets that you need to master in order to become a great admin assistant. Which of our competitors keep you up at night? Build My Resume … I agree that being kind is key. She paused, took a deep breath, and immediately got to work. To build more analytical thinking skills, the education experts at Udemy, an online learning platform, recommend a variety of simple steps. Q: How can I improve as an executive assistant? I now know the areas where I need to improve. However, an opportunity to enter into this field has literally arisen out of nowhere. All for ONLY $4 a month. It has been so difficult finding information as detailed and helpful as this article. Great Article! Most execs have high-pressure jobs, and that pressure often gets passed on to you. EAs are expected to dabble in things as wide and varied as project management, event planning, and internal communications. Administrative assistants must be able to handle many details and challenging situations at once. Anything we missed? The EA function has transformed from a supporting role to more of a strategic one. She used negotiating skills to nab tickets that everyone wanted. Whether it’s news about an upcoming acquisition, HR matters, financial reports, or trade secrets, top-level executives constantly deal with sensitive information. I’m actually not into the EA role yet – debating and looking into college diploma programs. Organization and flexibility are important skills for executive assistants, along with the abilities to multi-task, meet deadlines, and work as part of a team. Evaluate the world through a logical lens. December 22, 2018 | By the Resume Genius Team | Reviewed by Mark Slack, CPRW. It’s important to keep things in perspective and be able to laugh at yourself (and your boss) every once in a while. One of the Exec Assistants there got a request from her boss around 10 A.M. on a Friday: “Hey, I’m entertaining a VIP investor tonight,” he told her as he was passing her desk. “I need two courtside seats to tonight’s Laker game.”. Harvard Law School’s Program on Negotiation Teaching Negotiation Resource Center offers. You can too. And on the other side, we have many Executive Assistants adding security-related training to their skillset. I’m exhausted reading it. Executive Assistants (EAs) perform, coordinate and oversee office administrative duties while providing an extensive level of support to Executive Managers. Many of our executive protection operatives (bodyguards) are seeking training for So whether you’re committed to the EA path or hope to use the role to springboard to your dream job, here are the skills you’ll need to wow your bosses and make the biggest impact for your team. Best read ever. Saved $25,000 a week at ISN Lipmann through more efficient communication, logistics, and scheduling support. New at EA , this article is very helpful. Perhaps this is part of the networking or communication items – but I’ve found that when people think you’re kind, they are much more likely to negotiate with you, work well with you and be willing to do favors when you need them. Excellent communication skills successfully utilized in preparing reports and documents and liaising with senior staff members and … I will definitely be checking out the links referenced throughout the article for additional information! Thanks for the information. Secondly, you should add your Skills and your expertise which best suits your position. Assistants are asked to work on a vast multitude of tasks, and it requires them to have a variety of skills. FAQ If you had a magic wand, what would you change about the company overnight? An executive assistant is a secretary appointed to a high-level manager or professional. How else can you get more done in the same amount of time? Thank you so much Jeff. They help managers make the In many situations, your words are treated as if they are your boss’s, so polished emails and proper phone etiquette are a must. Do you have an even seesaw, or does it skew to one side? Artificial Intelligence: Will it help or hurt the Assistant Profession? This website uses cookies so that we can provide you with the best user experience possible. Both an art and a science, negotiating mystifies many. Assistants … If you disable this cookie, we will not be able to save your preferences. In simpler terms, EAs need to help their bosses prioritize, and they need to be absolutely ruthless about it. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. The ultimate guide to board and Executive team management, The ultimate tech guide for Personal and Executive Assistants, Getting the basics right: Personal and Executive Assistant Key Tasks. Take the Quiz Though it can … This was great! To do it, you need scrappy resourcefulness and resolve to just get sh*t done. Since many executives want numbers to back up decisions, it’s important that EAs know how to question sources. Sound off in the comments below. Commended 15x by execs for outside-the-box problem-solving skills. This was a great article! You'll be able to validate your skills and add them to your profile. 74 Insanely Fun Team Building Activities for Work, 57 Fun Virtual Team Building Activities SnackNation Insights all about executive assistant jobs. Put yourself in the other person’s shoes. But most importantly: It mustn’t be self-oriented. Executive Assistant Resume Example. Like always filled with full of invaluable info Awesome hi She stayed calm under the pressure of a difficult task with a tight deadline. (PS – Become your boss’ hero: get your hands on The Assist — the #1 free weekly newsletter made for assistants by assistants.). Member Reviews SKILLS, KNOWLEDGE, ABILITIES AND TASKS (Technical and Functional Expertise) Skills … Assistants are often supporting more than one Executive, which means they have to manage conflicting priorities and work with schedules that already at capacity. Cookie information is stored in your browser and performs functions such as recognising you when you return to our website and helping our team to understand which sections of the website you find most interesting and useful. Trust is probably the single biggest determining factor when it comes to success in the EA role. However, as we’ve heard time and again from Executive Assistants, some degree of multi-tasking is essential to the role. We use cookies to create the best site experience. Resourceful Executive Assistant with 5+ years of experience, seeking to increase efficiency at United Frostacre Inc. I am also responsible for taking Board Meeting Minutes and I’m struggling a bit. In addition to clerical tasks, an executive assistant might also need project management skills to delegate tasks to other professionals. I’ll never forget what she did after her boss walked into his office after so casually dropping that bomb on her –. Here’s another hat to add to the long list that the average EA has to wear – personal IT professional. The strongest resumes for Senior Executive Assistants showcase organizational skills… If I HAD to add something it would be project management and delegation skills. ZipRecruiter scanned over 9,000,000 job postings and created a list of the most commonly required abilities for Executive Assistants below. Excellent Communication Skills. It takes sound judgment on your part to figure out what warrants attention and what you need to shut down. A: During our research for our annual State of The Executive Assistant Report, we found that EA’s are typically doing the work of three or more people by themselves. Gatekeeper. However, It’s still imprecise. May I add another tool that I use daily even more that outlook and have taught to colleagues; the tool is OneNote especially for live agenda and minutes. Not always easy at times, but you have to love your job and I do! Thank you! Who are you people? Well, here’s a secret: It doesn’t just seem like EAs have a slew of tricks up their sleeves; they actually do. I’ll be checking those out. Contact Us Thanks for the many resources! (Sign up here). It’s actually very simple. 100’s stunning designs that will make you STAND OUT and highlight your Skills and Expertise… Executive Assistant job qualifications and requirements. It was the hottest ticket in town. It was specific. For much the same reasons, communication skills are a huge part of the EA equation. True, you’ll rarely have all the information you need. You are simply amazing. From humble beginnings the Executive Personal Assistant is now normally university qualified and required to perform demanding roles on behalf of their boss such as preparing executive reports, making presentations, attending and even making strategic contributions during executive … Skills An executive assistant should have strategic skills in addition to administrative abilities.

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